Records Digitization & Archive Management Services

Technical Solutions provides physical archive digitization and structured document management services — converting decades of paper records, engineering drawings, and institutional documentation into searchable, organised digital archives.

Service Overview

Many organisations in Libya hold critical institutional knowledge locked in physical archives — paper files, engineering drawings, correspondence, and regulatory documentation that is difficult to locate, vulnerable to deterioration, and inaccessible to staff who need it. Technical Solutions provides a complete digitization service that converts these physical archives into structured, searchable digital systems.

Scope of Work

• Archive assessment, scope planning, and project scheduling
• Document scanning — standard, large-format, and bound document scanning
• OCR processing for text-searchable PDF creation (Arabic and English language support)
• Metadata tagging, classification, and indexing using organisationally relevant schemes
• Digital archive platform setup and configuration
• Access control and user permissions configuration
• Data migration and import into document management systems
• Quality assurance — verification of scan quality, OCR accuracy, and metadata completeness
• Staff training on archive system usage and document retrieval

Deliverables

• Digitized document archive with searchable content
• Classification scheme and metadata structure documentation
• Configured digital archive platform with access controls
• Quality assurance report documenting scan quality and completeness
• Staff training and user reference materials
• Physical archive disposition recommendations

Typical Applications

• Institutional archives — universities, government bodies, and public organisations
• Engineering documentation — project files, drawings, and technical specifications
• Legal and regulatory records — contracts, permits, and compliance documentation
• Financial archives — accounting records, invoices, and audit trail documentation
• HR records — personnel files, certifications, and training records
• Oil and gas documentation — well records, production data, and concession documentation

Ready to unlock the value in your physical archives?

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